Fleetsoft - Fleet Maintenance Software
Perfect for your Fleet
FleetSoft isn’t just a fleet maintenance or parts inventory system—it’s a powerful, end-to-end fleet management solution designed to streamline every corner of your operation.
From HR, Accounting, Dispatch, Safety & Compliance, Admin, and the Parts Room, to Mechanics, Fuel Management, and Facilities Maintenance—FleetSoft brings your entire team onto one smart, connected platform.
No matter your industry—student transportation, public transit, trucking, municipal fleets, construction, service and repair, or any business managing a fleet of vehicles or equipment—FleetSoft gives you the control, visibility, and automation you need to stay on the road longer and cut unnecessary costs.
More uptime. Less spending. Smarter fleet decisions—every single day.
Asset Maintenance Management
Work Order System
Enhance vehicle performance, monitor repairs through detailed service and parts tracking.
- Manage your workflow with multiple statuses, dates, and times
- Easily add PM reminders and reported problems to your work order
- Get instant alerts for reported issues and upcoming PM services
- Record total hours with start and stop times for multiple technicians
- Record digital or printed signatures on work orders
- Apply service and parts fees, taxes directly on invoices
- Attach documents and web links directly to a work order
PMs are based on date, odometer, and or hourly intervals and maintain a list of services to be performed when due.
- Organize recurring PM services to be performed on a specific schedule by miles/kilometers, days, hours, etc.
- Create a PM schedule for a group of vehicles and assign it to the entire group
- Copy an existing PM schedule from one vehicle or equipment to another
- Specify how early warning alerts you will receive before a PM service coming due
Preventive Maintenance
Service Codes & Assembly
Save time finding the right parts and services by applying Service Code Links and Parts Assemblies.
- Add service codes globally across all sites
- Create service classification codes and categories
- Define a standard or service-specific labor rate and hours
- Link service code to other PMs so that when one is performed the other will be scheduled for a future date
- Attach documents and web links directly to any service code
Parts Inventory Management
Check-In
- Check in parts to update the on-hand quantities
- Keep invoice reference numbers and parts receipts
- Automatically close out purchase order when all parts are received
Additional Inventory Features
Parts Warranty Notification
Claim up to 30% in savings with parts warranty recovery. Receive alerts about potential warranty claims, ensure timely replacements, and prevent unexpected maintenance costs.
Parts Core Tracking
Capable in clean and dirty tracking. Monitors core–charge parts to track returns, refunds, and outstanding cores. It ensures efficient core credit received and inventory updates.
Parts Requisition
Request parts directly from work order for maintenance or repairs. It helps streamline approvals, ensure the right parts are ordered, and keep workflow moving efficiently.
Cross Reference
Assemble a list and find compatible or equivalent parts to be used by matching one part number with alternatives and ensures accurate substitutions and faster part sourcing.
Site Parts Transfer
Transfer parts from one location or warehouse to another automatically helps balance inventory, reduce shortages, and keep operations running smoothly across all sites.
Physical Inventory
Manually count and verify all parts in stock and ensure your recorded inventory matches actual quantities, improving accuracy and reducing discrepancies.
Convenience Features
Imports & Exports
Ability to import necessary fleet data into Fleetsoft software and export to Excel, CSV, or XML file formats for faster process of transferring data. It streamlines setup, updates, reporting, and data sharing across platforms.
Reminders
Reminders notify you about your fleet when upcoming tasks are approaching their due date. They help ensure nothing is missed and keep operations running on schedule.
Automatic Backups
Backup your vital fleet data every night through an automated process managed by Fleetsoft to minimize downtime and restore your system on-the-go.
Automatic Odometer and Hour Meter Updates
Fleetsoft integrates with many third-party GPS providers to automatically bring in odometer and hour meter readings.
User & Group Security
Set user or group access levels for all company roles and departments who can access specific features or data. Perfect for managing different groups such as managers and mechanics.
Multiple Site Locations
Keep parts inventory and vehicles separate in all of your site locations for more efficient inventory tracking for each shop’s fleet management, giving you centralized control and visibility.
Personnel Management
Employees
- Employee contact info, wages, position, hire date, and user defined fields
- Track drivers licenses, physicals, violations and trainings and their expiration
- Assign employees to work orders, vehicle inspections, and part purchase orders
- Attach documents to an employee record
Professional Plus Features
Fuel Data Tracking
Calculate fuel and oil usage for each vehicle, helping you monitor consumption, improve efficiency, and maximize the value of your fuel expenses.
Fuel Interface
It links your fueling systems directly to the software and automatically pulls in every fuel transaction, so you can easily track usage, costs, and efficiency without doing any manual data entry.
Vehicle Expenses
Keep a clear record of all expenses across your operation like insurance, depreciation, parts, assets, and service costs for every vehicle and piece of equipment to keep track of your money.
Reported Problems
Record detailed mechanical issues for each vehicle so you can fix problems quickly, minimize downtime, and prevent future breakdowns.
Licensing & Permits
Keep track of vehicle licenses, permits, and registrations to avoid costly penalties or fines, and get alerts before anything expires so you can stay compliant on time.
Tire Life Analysis
Track each tire’s life, tread wear, position on the vehicle, and warranty details, and get alerts when a tire is nearing the end of its life, so you can replace it before problems arise.
Driver’s Daily Logs
Oversee DOT/FMCSA Hours of Service regulations and keep detailed driver log information capturing state mileage and fuel usage daily.
Employee Records
Prevent costly fines, lawsuits, and safety violations with detailed employee tracking to warn of licenses, certifications, physicals, training, and other tasks coming due.