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Is Your Parts Inventory Efficiently Managed?

10/14/13


Do you have...?

  • obsolete parts in stock
  • parts that are needed but not on the shelves?
  • inability to count for every part checked in and checked out of inventory?
  • no knowledge of parts turnover?
  • no knowledge of the exact part location in the stock room?
  • unidentified reorder points for parts?
  • unknown parts on hand levels and value?
  • no routine physical inventories conducted?
  • no formal procedures in place for parts reordering, receiving and usage?
  • experience with inventory shrinkage?
  • no way to compare competitively priced parts from various suppliers?
  • delayed repairs due to part back orders?

If you answered "yes" to some of the above questions, then you most likely do not have control over your parts inventory. This lack of control could be causing you to lose a significant amount of money each year.
Organizing your parts room, developing a formal process for parts reordering, receiving and usage along with implementing Truck Tracker's parts inventory management solution could help you in gaining control over your parts inventory and reduce waste.
FleetSoft has developed a guide for the preparation to successfully set up your parts room, "Parts Inventory Site Preparation Guide". This guide leads you through a step by step process to get you up and running.
However, once the parts stock room is set up, formal procedures need to be established and put in place in order to keep the parts stock room organized. Specific processes need to be implemented for parts reordering, receiving and checking out. Through every step each action needs to be documented for accountability. Truck Tracker's parts inventory modulecan help with this.

Truck Tracker's Parts Inventory Module...

  • Provides detailed information for each part in your inventory; location, reorder points, on hand quantities, on hand values, last usage date and last cost.
  • Warns user when parts have reached reorder points and quantity to be ordered to avoid stock outs.
  • Generates reports to determine which parts have not been used in a specified time frame and can be returned to supplier for credit.
  • Produces detailed accountability of all parts received into inventory and being checked out, diminishing the shrinkage of inventory.
  • Gives the user the ability to determine quantity and cost of any given part on hand along with total value of on hand inventory instantaneously.
  • Displays parts suppliers, costs from each supplier and last paid cost enabling user to comparison shop for the best price.
  • Provides a step by step guide to walk user through the daunting task of physical inventory.

Utilizing these tools, made available by FleetSoft, makes it easy to manage your onsite parts inventory competently while reducing the investment. Your fleet will be serviced in a shorter period of time with the avoidance of part stock outs, gaining more time on the road and more productivity from your fleet and shop team. Use FleetSoft's Parts Inventory Management Cost Savings Calculator inputting your own numbers to determine the return on your investment.

Why Concern Yourself with a Preventive Maintenance Program?

To expand a vehicle or piece of equipment's life span, reduce repair costs, maintain safety and maximize uptime, PM services should be performed on a routine basis. This process can be straightforward with the assistance of Fleetsoft software's detailed PM Scheduling feature.

PMs include inspections, scheduled services, preventive repairs or any other type of proactive service performed on a unit to prevent breakdowns.

A PM Service list containing a unique service code, description and service intervals (Days, Meter 1 and/or Meter 2) is a starting point in implementing a PM program.

Once created, the PM Service list can be imported into Fleetsoft. Additional details such as Standard Service Hours, Classification Codes, Notes, Parts Assembly list, documents or PM Links can be recorded for each Service Code.

  • Standard Hours can be used in comparison to Actual Service Hours for performance reporting and work scheduling.
  • VMRS codes can be inserted in the Service Classification fields to provide further details on a fleet's repairs.
  • Service Notes may be used to list instructions or other vital information relating to the service.
  • Parts Assembly will save time by providing the service technician with a full list of parts required to perform the service based on the unit's Year, Make and Model type.
  • Documents such as an Inspection Check List or Service Instructions can be attached to a service code to assist the technician performing the service.
  • Often there are PM Services that overlap one another. PM Links allows the connection of PM Services that have common services. Once one of the linked PM Services is performed, the other will be automatically rescheduled for the next interval.

Fleetsoft has an easy to use PM Grouping feature that provides a simple method for creating the fleet's PM Schedules. Units may be grouped by shared PM Schedules. Create a PM Schedule one time, label it by PM Group Name and apply to all units with the same PM Group Name. This feature also simplifies the process of adding or deleting a PM from the specified PM Group by having the user make the PM Schedule modifications once and apply it to all units within the group.

A Fleetsoft user will always be aware of PMs coming due or past due on their fleet by utilizing several built in features. A PMs Due report, reminders dashboard window, e-mail reminders or alert icons in the vehicle list will inform the user when a unit requires attention.

The additional Reported Problems feature in Fleetsoft allows the driver or employee op0erating the unit to report an unscheduled maintenance issue. The number and costs of reactive services performed on the fleet will be tracked. If a unit has an outstanding reported problem, the end user will be alerted. This feature prevents an outstanding issue to go unnoticed and unsafe machinery to be in operation.

Detailed records are kept of all the fleet's maintenance and inspections performed that can be used to report costs, performance and safety.

Utilizing the extensive Fleetsoft PM Scheduling and Reported Problems features will not only make PM Scheduling easy to implement and maintain, but also increases fleet productivity and safety while reducing repair costs.


FleetSoft's Dealer Portal Coming Soon!

8/9/2013



For Our International Truck and Bus Dealers and Customers


In keeping with our longstanding relationship with International Truck and Bus dealers, FleetSoft is currently beta testing and will be shortly releasing FleetSoft's Dealer Portal software to work in conjunction with its fleet maintenance and inventory management software, Truck Tracker 2013.
The Dealer Portal allows participating parts customers to upload key portions of their Truck Tracker data base to FleetSoft's servers, thus allowing their International parts dealers to monitor, manage and fulfill the customer's parts purchase orders in addition to performing many other important customer services.
Keep checking back with us for the final release date announcement and further details!

Social Media Announcement

6/4/2013


FleetSoft is always mindful of customer feedback, and we value your involvement! Therefore, we are proud to announce our entrance onto the social media scene. Visit our Twitter, LinkedIn, or Facebook for current information about the happenings at our company.

Welcome International and IC Bus Dealers

5/01/2013


All U.S. and Canadian Dealers currently supporting Diamond Connection Solutions and/or OnCommand Maintenance & Inventory Managementsoftware.

Subject: Transition of administration and support for OnCommand Maintenance & Inventory Management software from Navistar to FleetSoft.

Attention: Dealer Principal and/or Dealer Parts Manager

As you were notified in Letter# G-99-9303-A, dated April 1, 2013, Navistar has asked FleetSoft to assume all responsibilities related to the administration, licensing and support of our fleet maintenance and inventory management software products being used by Navistar dealers with their fleet customers. Since most of our interaction with Navistar for the last twelve years has been at the corporate level, please allow us to introduce ourselves.

FleetSoft has been designing, developing and supporting fleet maintenance and inventory management software since 1994. It is our core business. That is all we do and we are committed to your satisfaction.

The latest software which we developed for Navistar, OnCommand Maintenance & Inventory Management, has the identical look, feel, functionality and ease-of-use as our flag ship product, Truck Tracker. From Diamond Connection to Diamond Connection Solutions to OnCommand Maintenance and Inventory Management to Truck Tracker, the evolution continues.

This transition should be seamless and will not result in the interruption of any currently running software at any of your customer locations. We know how much your fleet customers have come to rely on the features and benefits of our software and we certainly don't want to let them down any more than you do.

Here is our promise to you: We will provide the very best on-going support to you and to your customers for what we think is the very best fleet maintenance and inventory management software in the industry.

We value our relationship with Navistar and will do everything possible to support you and your customers.

If you have any questions about the transition, pricing, or how to place orders, please call us at 1-800-980-2555 and we will be happy to assist you.

Sincerely,

Kurt Claussner
President
FleetSoft