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The benefits of invoicing software - Everyone wants to get paid, right?

And yet the desire not to have to pay our own bills is equally strong. We’ve all had that moment when a bill arrives and your immediate, instinctive thought is “I’ll pay that later.” Prompt, on-time and accurate payments might make the business world go around, but this business utopia is harder to achieve than you might think.

It’s hard to keep track of what bills aren’t being paid, or when they’re being paid, or if they were paid in the wrong amount, or you didn’t bill repairs or time correctly. This is why many of today’s shops are reliant on invoicing software, both for work orders and for parts sales. Invoicing software typically runs on your computer and communicates with other devices throughout the shop such as the tablets that technicians may be using. It often integrates with other software you may be using. Let’s take a look at four major benefits of invoicing software for heavy-duty shops.

Read the full article here.

Fleetsoft is pleased to announce the release of Fleet Maintenance and Inventory Management software version 11.2.8. Please take a moment to read through the important release notes below.


-NEW: added import routines for employee training, physicals, violations, licenses and certifications
-NEW: added picture field to employee records
-NEW: added documents links to Purchase Orders
-NEW: default folder for selecting document links
-FIX: some sendto buttons on dashboard were not resized properly when screen is maximized
-FIX: deleting an image from reported problems
-FIX: changing the values of min/max reorder fields to zero should not be allowed
-FIX: manual core credits could pre-fill with incorrect max value
-FIX: users could manually type in non-core part numbers when adding core credits
-FIX: vehicle warranty service category dropdown not working
-FIX: filtering error on vehicle warranties list
Fleetsoft is pleased to announce the release of Fleet Maintenance and Inventory Management software version 11.2.6. Please take a moment to read through the important release notes below.

-NEW: select vehicle for purchase orders
-NEW: site setting to print service times on the work order report
-NEW: query options added to physical inventory posted counts history tab
-NEW: program won't close while service timer is still open
-NEW: clock-in for service time and choose a service code from open work orders
-CHANGE: added employee ssn fields to import and export text functions
-CHANGE: added warranty fields to work order lists
-CHANGE: added frontaxle, rearaxle, and weight options to vehicle list
-CHANGE: added hours option to timesheet form with better time handling
-CHANGE: allow 3 decimal places for non-inventory items when "show all decimal places" option
-CHANGE: date labels for filtering work order summary report
-FIX: calendars print preview button not working
-FIX: record changed by another station popup when adding a service
-FIX: "select all active" button only selecting vehicles at current site
-FIX: parts assembly buttons on estimate form were not working
-FIX: purchase order adding parts to wrong outside work order
-FIX: reported problems not showing from estimate form
-FIX: service code document links should be global


-NEW: added Nextraq GPS interface
-NEW: clear all fault codes for a single vehicle
-NEW: optional show only active parts on physical inventory worksheets
-CHANGE: TT_Service.exe upgraded to .NET 4.5
-CHANGE: bold entity code in reminder emails
-CHANGE: reminder emails can be sent using implicit SSL
-FIX: reminder emails were not ordered by entity code
-FIX: GPS/DVIR integration was creating duplicate reported problems
-FIX: increased size of mobile web username in global settings
-FIX: potential incomplete inventory value totals on dashboard


-NEW: integration with Keep Truckin API
-NEW: integration with WEX Telematics (GPS Insight)
-NEW: icon columns in main vehicle and part lists for records with images
-NEW: show total number of GPS vehicles below list
-CHANGE: hosted version size limit for document attachments increased to 11MB
-FIX: dvir integration with zonar
-FIX: issue creating core when core part number already exists


-FIX: site setting to show all decimal places for parts on work order
-FIX: problem adding fuel with check-out from inventory option
-FIX: pressing close work order button didn't pre-fill the invoice date
-FIX: reorder from matching vendor code at wrong site
-FIX: manually voided/closed purchase orders might not clear related onorder fields
-FIX: delete transfer request button not working
-FIX: force transfer button was only showing for admin users


-NEW: added meter update options to each gps vehicle
-NEW: report for total invoice profit summary
-NEW: site setting to show entry fields in header of work order printout for each meter type
-CHANGE: increased size of buttons on the right hand side of lists
-FIX: record changed by another station error when setting customer account code on invoice
-FIX: certificate error sending daily reminders email in TT_Service.exe
-FIX: physical due date in employee ist was not updating correctly
-FIX: empty purchase order could printout with parts from following order
-FIX: document link path in the hosted version
-FIX: dollar sign in the wrong field when changing on hand record
-FIX: vehicle export text process missing GPS ID field
-FIX: message to open existing record when Generate WO button is pressed
-FIX: closed and completed dates on work order report not showing in some instances


-FIX: invoice tax recalculation problem solved
-FIX: vendor screen print po button and email po button resize issue
-FIX: syntax error in web portal process DVIR data
-FIX: problem with database update 11.0.7 (get email settings and update service timer)
-FIX: hiding some global settings in cloud version
shop inventory management software chevin featured

A well-organized shop is a well-run one, and one of the ways a well-run shop can set itself apart is with a strong inventory management system. Taking care of inventory properly can help you know whether you are stocking too many parts and ensure that you have the parts you need for the typical day’s repairs, and in general, you won’t be wasting yours or your technicians’ time sorting through a disorganized parts room, ordering parts that already should have been on-site or looking frantically for a part that should be there.

There are digital solutions that can help. Parts inventory software is available from a variety of providers, digitizing your inventory process and parts room and getting everything onto one system.

Read the full article here.

Gps fleet tracking integration

Navistar’s OnCommand Connection has been integrated with the software of Fleetsoft, a fleet maintenance and inventory management software.

The integration will provide Fleetsoft’s customers in the school bus industry with OnCommand Connection’s real-time insights into vehicle health and maintenance requirements. The integration will enable a proactive maintenance approach for reduced costs and improved uptime.

“Fleetsoft’s integration with OnCommand Connection, which provides the industry’s most comprehensive GPS and telematics solutions, gives Fleetsoft’s customers access to all the information they need to manage their entire fleet,” said Kurt Claussner, president of Fleetsoft. “This partnership is designed to create a seamless, integrated user experience like no other. We look forward to working together moving forward.”

With OnCommand Connection, Fleetsoft customers gain access to real-time data on engine fault codes, vehicle status, vehicle location and odometer readings. Fleetsoft is integrated with OnCommand Parts Catalog On-Line and Service Portal as well for easy retrieval of vehicle information. This fall, Fleetsoft customers will be able to send purchase orders directly to Navistar’s FleetCharge purchasing program.

“Our ‘Better Together’ approach means that this integration delivers incremental benefit not just to Fleetsoft customers but to customers of OnCommand Connection as well,” said Sean Slyman, Navistar’s director, Connected Services, Bus Solutions. “By integrating with Fleetsoft’s system, OnCommand Connection can continue to grow its Advanced Remote Diagnostics offerings to its customers, providing a whole new dimension of efficiency and proactive maintenance for the school bus industry.”

Read about this in Commercial Carrier Journal -

Fleetsoft is pleased to announce the release of Fleet Maintenance and Inventory Management software version 11.2.0. This update can be downloaded starting on December 6th.

Please take a moment to read through the important release notes below.

New Features

  • NEW: GPS integration with Transics GPS
  • eDVIR integration with Navsitar OnCommand Connection
  • all sites option for managing GPS interface list of vehicles
  • press F7 inside notes field to use spell checker (Microsoft Word required)
  • import process for adjustment history and check-in history
  • site setting to show/hide mileage warning when meter entries are lower than current meter
  • site setting to print alternate part number on barcodes for parts with an alt part number
  • site setting to update reported problem completed date after work order completed
  • query wizard on select vehicles screen when adding batch pm schedules and warranties
  • work order date fields in custom query on parts usage reports
  • all sites option on vehicle report wizard and vehicle spreadsheet wizard reports
  • site total overall change field in adjustments report
  • more security options for changing vehicle information
  • database tools combine 2 sites into 1
  • database tools shrink database file

Feature Updates

  • on invoices, unit parts price and total parts price fields round to 2 decimal places
  • use employee color coding on work order calendar
  • increased size of reported problem description field
  • increased size of vendor code field
  • show actual number of decimal places in all parts inventory columns/fields
  • make cross reference comments field text visible in lists
  • show due date on open work order printout
  • vehicle screen pm schedule default sort order now next date, next meter1, next meter2

Feature Edits & Bug Fixes

  • Vehicle and Part picture fields added back into the software
  • problem saving records to vehicle audit log because a truncation error
  • enter physical inventory count screen with same order as printout
  • purchase order printout was blank when no line items were added
  • toolbar security setting for employee button under work orders menu
  • pm compliance report total pm sql calculation
  • grand total quantity on parts usage summary by vendor report
  • receiving unit of measure on check-in after typing in part number and pressing TAB
  • on check-in form, pre-fill last cost according to the receiving unit of measure
  • rounding inconsistencies on invoice between form and printout
  • work order invoice totals (when cancel work order after selecting a new customer)
  • site setting PO tax percentage disabled
  • gps integration vehicle records not saving
  • services listbox format has changed
  • vehicle code column heading in fuel by vendor report
  • employee records not created correctly in demo data
  • barcode was still printing for non-inventory items while checking in a purchase order
  • selecting a part estimate in standard version did not populate fields correctly
  • currency conversion buttons on part estimate and part usage form not working
  • Geotab serialization error processing OBD interface with older version of SDK
  • work order permission group was not showing in standard version
  • launching the correct reminder tabs from dashboard

You can view all release notes using this link.