Truck Tracker Fleet Services Management

For those companies that not only maintain their own fleet but also perform services for outside companies Truck Tracker fleet maintenance software is a good fit. Companies that perform maintenance services for fleets other than their own can take advantage of Truck Tracker’s invoicing feature and e-mail reminders.

In Truck Tracker you can invoice customers using their specified labor and parts rates and apply their own taxes. You can send customers reminders through e-mail that their vehicle/equipment is coming due for preventive maintenance service.

Fleet Service companies have the ability to keep detailed records on their customer’s fleet services/repairs, parts usage and invoice history.Truck Tracker Invoice

 

Invoicing

Track and bill outside services performed by your shop for other departments or customers.

  • Prints invoice with labor rates and parts markup percentages to forward onto customer.
  • Generates invoices that are billable at each customer’s specific rate for parts and service.
  • Adds taxes to work order for parts, service or both.
  • Records service and part history along with cost for customer.
  • Updates customer PM schedule records.
  • E-mails reminders to customers when PM’s are coming due.

 

Work Orders

Improve the efficiency of your mechanics and track all of your services/parts warranty claims.

  • Updates 2 separate vehicle/equipment meters.
  • Instantly notifies user of reported problems and PM Services coming due, and applies them directly to the work order.
  • Tracks services performed with mechanic’s wage and customer’s labor rate.
  • Assigns multiple employees to work order by services performed.
  • Automatically check-out parts assembly lists for each service code.
  • Apply labor rate and parts markup percentage to invoice the work performed.
  • Attach parts used to work order as non-inventory item or directly from parts inventory.
  • Automatically adjust parts on hand record in inventory when applied to work order.
  • Automatically update PM schedules when service is performed.
  • Issue part and service credits to a work order.
  • Notify user of core credits and apply them to a work order.
  • Warn when part being replaced on work order is under warranty using same part, cross referenced parts, or VMRS coding classification.
  • Record invoice number and purchase order number if services are performed by outside vendor.
  • Ability to apply taxes to parts and/or labor for invoicing.
  • Records estimated hours for services to be performed and estimated downtime.
  • Tracks dates the work order was opened, completed and closed.
  • Security settings allow managers to verify the work order before closing.

 

Work Order Parts Assembly

Save time finding the right parts for the job, and eliminate wrong parts being applied to work order and vehicle/equipment.

  • References list of parts required for a service.
  • Defines parts used for service by year, make, and/or model of vehicle/equipment.
  • Automatically check-out all parts required on a work order at once.

 

E-mail Reminders

Keep your entire organization informed of upcoming vehicle maintenance, employee’s expirations, parts reorder, and more.

  • Sends reminder e-mails to alert the designated recipient(s).
  • Configures each recipient or groups of recipients to receive specified alerts.
  • Specifies which alert and the contents to be included within that alert sent to recipient.
  • Schedules how often e-mail alerts are to be sent and the period of time to expire before e-mail reminder is resent.

 

Preventive Maintenance Scheduling

Optimize your vehicle/equipment performance and decrease downtime by scheduling and performing preventive maintenance regularly.

  • Organizes recurring PM services to be performed on a specific schedule by Miles/KM, days, hours, or other type of meter.
  • Creates a PM schedule for a group of vehicles and assigns the schedule to the entire group.
  • Copies a PM schedule from one vehicle/equipment to another.
  • Tracks a PM service by two meters (miles/hours/days/other)
  • Warns when PM is coming due using the user defined perimeters.
  • Links PM’s that contain the same services so if one is performed the other will be rescheduled for a future date.